Marriage is a start of a new life, and it must begin with a celebration with the ones you love the most! Hence, a wedding is a reason for festivities. A grand destination wedding is a dream of many since childhood, especially for girls, and it shows right from the days of their ‘Gudda Guddi ka Khel’.
There are weddings, and then there are Indian weddings, which are not just functions but a reflection of the cultures of our country. Indian weddings are not only about the bride and groom, but the two families also tie the knot. Apart from being a special day for a couple as they enter a new life journey, it is a fresh start for their families.
Speaking of cultures, India has a lot to offer, including different rituals, functions, and destinations. The world of weddings is fast changing, and we all want to go grand with our weddings, a day to reminisce with love. What could be a better way to freeze this particular moment in time than choosing your desired destination for the wedding? Most celebs go to destination weddings, so why do we fall behind? After all, a wedding is equally memorable for us.
Destination Wedding in Rajasthan: A Royal Touch of Class
India, the geographical beauty that it is, falls nothing short of a dream come true when it comes to destination weddings. We have everything from sun-kissed beaches to scenic mountains to opulent palaces. But yet again, Rajasthan is said to be the heart of destination weddings for, who wouldn’t want a royal wedding for themselves in the ancient forts with unmatched hospitality, and to add to the grandeur of the ceremonies would be the folk dancers, sarangi players, and many more.
We must admit the leg work required in Indian marriages and how we want no mishaps, especially in marriages. Planning a wedding takes up months of your life, if not years. There comes the role of professionals to plan and execute your grand day. With the increasing craze of destination weddings, the demand for event management companies has been growing profoundly. Event management, in plain words, is nothing but the process of planning, managing, and executing the event.
When it comes to D-day, everyone wants to go ‘Zara Hatt ke’ with their approach, but alas, that takes a plethora of planning, connections, budgeting, and whatnot. Wedding planners make sure to take care of it all and more. With their professional skills and local knowledge, they provide guests with the best deals and a smooth and stress-free wedding execution.
Blimey if all the stress causes fine lines to the bride or the groom. It’s safe to say that it’s best to let the professionals do their job and for us to enjoy the festivities. Of course, there are specific roles an event management company does play; you wouldn’t want to squander your money without knowing them precisely, would you?
Role of Wedding Planners in Destination Wedding
1. Wedding Management
Regardless of the methodology and terminology used, wedding management comprises 4-5 process groups. It mainly includes the overall planning of the event’s nature, date, venue, and much more. Under project management, there are five main steps, irrespective of the nature or destination of the event:
- Initiation
- Planning & Design
- Execution
- Monitoring & Control
- Completion
The professional helping hands do not make it look as overwhelming as it seems from a bottom-up view, but their duties can be broken down into a long list. Event management companies like Nexgen, through their vast experience in the niche, would understand these basics well and be skilled in distinguishing every project’s requirement from the others and provide tailor-made solutions.
2. Team Management
Team management and collaboration is the key to running events smoothly. Wedding planners such as Nexgen hire the best of the best. Honestly, the vast array of services required in a wedding needs pressure handling ability, teamwork, and local knowledge. To manage all, event management teams comprise solid in-house staff and the best managers to coordinate and execute the work seamlessly.
3. Budget & Other Finances
Before hiring a wedding planner, you must finalize the wedding budget. It helps you analyze what all services can be asked from the wedding planner without being a spendthrift. However, before knowing the complete details, coming up with actual numbers may seem challenging sometimes.
An event manager then takes up the responsibility to help you figure out an apt budget and additional costs. Once the budget is decided, the wedding planner’s responsibilities include sticking to the budget and providing the best that is promised within limits.
4. Vendor Liaison & Management
Your budget and taste define the kind of vendors you will be looking for but make no mistake scouting them according to your needs and sieving them according to your budget. Also, the more options, the more confusion will grow, and that’s where the expertise of wedding planners kicks in.
Wedding planners always have a list of vendors or referrals that may fit best as per your needs. Once the vendors are finalized, the event team will coordinate with them, schedule meetings, and set up appointments on your behalf to carry out a hassle-free process. From finalization to vendor management and execution, professionals will be there to keep everything under check.
5. Event Flow & Function Management
Indian weddings are known for running off schedule and lengthy ceremonies. That being said, sometimes there are time constraints or ‘Mahurat’ to commence a ritual in a given period. Not only that but there are local rules and regulations too, which are also time-bound. An event management team will make sure of a flawless flow of events.
From your venue booking and pre-wedding photoshoot to the perfectly planned décor and wedding ceremony execution, including haldi, sangeet, and the grand reception party, the wedding planners coordinate everything and plan the itinerary way ahead of time. The different dance performances at the sangeet to the bride and groom’s grand entry and memorable exit, the event will all be planned like a grand festival for all to reminisce with love.
6. Food & Beverage (Catering)
What more to cherish in an Indian wedding than food? Hence, it’s essential to have apt cuisines for each and every function. Wedding planners are well aware of what the guests prefer during different functions and how to distinguish every event from the others in terms of delicacies on offer. It does not end here; the perfectly laid out buffet and food counters play an equally major role in adding a feel-good factor to the food.
We at Nexgen ace the F&B department with our in-house catering services. Besides food, we also ensure that our guests are at ease with classy round table arrangements, a cozy dining setup, and comfortable seating.
7. Playing Around the Venue
We often cite the photographers at the stage, ensuring the stage looks marvelous along with the whole venue for memorable pictures. However, other parts of the venue also need a touch-up based on the wedding theme, which we often forget. You may have hired the best vendors for tentage, flowers, and lighting, but when it comes to the execution and final look, you might need an event manager to set things spot on for you.
Adding various elements to enhance the place’s beauty is essential, but it’s not all. You will also need artists or performers to set the mood right and offer an experience of a lifetime to your guests. The job of a wedding planner is to make all different vendors work as a team and deliver the desired outcome to be loved by all. We are sure that it’s not everyone’s cup of tea! What do you think?
8. On-the-day Event Management
It is given that the bride and groom’s immediate families will be busy on the wedding days with the functions, rituals, and whatnot. In such a scenario, assistance is required to cater to guests’ needs and make them feel at home. Moreover, many last-minute requirements arise during such events where a family member cannot and should not miss the all-important ‘Pooja’ and get the stuff from an entirely new place.
Fret not, wedding planners have this covered too! The event management team at the venue provides all the support to the guests and hosts as and when needed. Some primary duties of event managers during the event include:
- Guest List Management & Check-in Support
- Help Desk for Guests
- Hamper & Gift Placement
- Function Management
- Vendor Management
- Logistics Support
Destination Weddings & Wedding Planners Go Hand in Hand
Is a wedding complete without an urgent requirement or last-minute added guests? Such problems can lead to a blizzard environment if not handled with utmost care. That’s why you need an event management team to manage an undesired scenario or to execute a sudden plan. You know, it’s never too late to plan a bachelor’s party, isn’t it?
It’s safe to say that we require planners to guide us to a hassle-free wedding, more so experienced planners such as Nexgen, who not only have in-house food catering but are ace in catering guests from all over India, understanding their tastes and preferences. Nexgen is a one-stop solution for your events, especially destination weddings.
